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Email Setup

The domain for this account is ihmc.org not ihmc.us, so your email address will look like gbadgett@ihmc.org. If you previously had an @ihmc.us account, emails sent to @ihmc.us will still be received at your @ihmc.org email account.

The password used for this account will be the same as other ihmc Active Directory services such as the internal website, VPN, etc.

Instructions for initial login/setup for your account

  1. Go to outlook.office.com

  2. Log in with your @ihmc.org email address.

  3. A “More information required” message will appear. Click Next.

  4. Office 365 is using two factor authentication. There are multiple options: Microsoft Authenticator (app), 1Password, Phone, or Email. To select another option than Microsoft Authenticator, click either “I want to use a different authenticator app” (1Password) or “I want to set up a different method” (Phone or Email).

  5. Once you have set up two factor authentication, you can proceed to your account.

Set up an email application on your device

macOS Mail
  1. Open Mail and go to Mail menu – Add Account.
  2. Choose Exchange.
  3. Enter your name and your @ihmc.org email address, then click Sign in.
  4. You will be prompted to sign in through Microsoft. Follow the prompts to log in.
  5. Once signed in, choose which features you want enabled (Calendar, Notes, etc.).
macOS Outlook
  1. Open Microsoft Outlook.
  2. Enter your @ihmc.org email address, then click Continue. If you have email accounts already set up in Outlook, go to Outlook menu – PreferencesAccountsAdd Email Account.
  3. You will be prompted to sign in through Microsoft. Follow the prompts to log in.
Windows Outlook
  • Open Microsoft Outlook.
  • Enter your @ihmc.org email address, then click Continue. If you have email accounts already set up in Outlook, go to File menu – Add Account.
  • You will be prompted to sign in through Microsoft. Follow the prompts to log in.
iOS Mail
  1. Open Settings and go to MailAccountsAdd Account.
  2. Choose Microsoft Exchange.
  3. Enter your @ihmc.org email address and provide a Description (IHMC will work).
  4. You will be prompted to sign in through Microsoft. Follow the prompts to log in.
  5. Once signed in, choose which features you want enabled (Calendar, Notes, etc.).
POP / IMAP / SMTP
POP settings Server name: outlook.office365.com    Port: 995    Encryption method: SSL
IMAP settings Server name: outlook.office365.com Port: 993 Encryption method: SSL
SMTP settings    Server name: smtp.office365.com Port: 587 Encryption method: TLS or STARTTLS